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  • Business Support
  • York
37.5hrs per week, Monday-Friday
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As the PA in the York office, you will have a varied role where no two days are the same! You will work with Partners across different service lines, on inbox, diary and expense management. You will also play a key role in supporting our fee-earning teams with their client management including onboarding processes and supporting the smooth running of internal and client meetings.

Reporting into our Admin Manager role alongside the York team, you will join a team of PAs and have the opportunity to get involved in cross-firm projects. This role requires an organised person with a proactive working style, strong verbal and written communication skills and great attention to detail.

Key Duties and Responsibilities:

Partner management
  • Inbox management, acting as the first point of contact to manage internal and external communications ensuring that actions and communications are dealt with efficiently
  • Diary management, including organising both internal and external meetings and scheduling workflows so that deadlines can be met
  • Ad hoc support with organising office events – client and staff
  • Co-ordinating fee earner movements and making travel arrangements
  • Managing the process of submitting partner/fee earner’s expenses in a timely manner
  • Take minutes for meetings and follow up on actions
Client service support
  • Work with the teams to prepare and review documents, including presentations, client tenders, letters and reports
  • Managing the client and matter inception process ensuring files are opened in a timely manner in accordance with the firm’s policies
  • Utilising the business systems to update all information on an on-going basis, including;
    • Business development and tender activity/ pipeline management,
    • onboarding/AML process,
    • Supporting billing and WIP management – scheduling fee reviews etc,
    • Managing the engagement letter renewal cycle,
    • Supporting annual client AML reviews.
  • Coordinating ad hoc projects as required and participating in specific special projects as mutually agreed.
Other duties
  • Facilitate the completion of non-chargeable work on behalf of the fee-earners
  • Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/ high workload
  • Assisting other members of the admin team, both proactively and at the request of the team leader
  • Covering office management duties during colleague sickness and holiday

Person Specification:

Experience working as a PA (financial services preferred)

Proactive working style

Strict attention to detail

Effective communication skills, both written and in person

Influencing skills with peers and partners

Good IT skills, including experience of using Microsoft Word, Excel, and Outlook

Accurate, methodical, and organised

Interested? get in touch with us.

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