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Finance Administrator

  • Business Support
  • Sheffield
37.5 hours
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Key Duties and Responsibilities

  • Maintenance of the Purchase Ledger for the LLP and Subsidiary Companies:
    • Ensuring that financial controls are followed and that expenditure is within budget prior to sign-off;
    • Ensuring correct approval is obtained for purchase invoices and payments;
    • Entering supplier invoices and credit notes into the accounting system;
    • Liaising with colleges internally and suppliers externally to resolve supplier queries;
    • Managing the regular payment runs and presenting to the Financial Controller and Finance Director.
  • Practice Management Database (Practice Engine) Housekeeping:
    • Maintenance of client data in the system;
    • Entering disbursements onto client accounts;
    • Timesheet administration, including chasing individuals where timesheets are incomplete, and maintenance of timesheets for staff on maternity leave and sickness leave;
    • Daily reconciliation of client receipts, ensuring correct VAT treatment is applied.
  • Maintenance of the Daily Finance Ticketing System:
    • Overall management of the ticketing system on a daily basis, including directing internal queries for the finance team to the relevant individuals within the team;
    • Resolving tickets around own areas of responsibility, such as purchase invoices, disbursements and Practice Engine;
    • Maintaining our daily records for staff expense claims ensuring correct approval procedures have been followed in line with the firm’s policy.
  • Professional Development:
    • The successful candidate may also have the opportunity to work towards their AAT qualification, subject to performance in their first 12 months.

Person Specification:

At least 2 years working in a generalist admin/support role, ideally within a finance team.

A team-worker who is prepared to pitch in to do what is needed to support the rest of the team where necessary.

A meticulous administrator with the ability to manage own workload and prioritise effectively and a commitment to meeting deadlines.

The enthusiasm and drive to continuously look for opportunities to improve processes and procedures.

You will have a keen eye for detail and be able to check and ensure the quality and accuracy of your own work and, occasionally, other people’s.

The ability to use and develop Finance systems or similar data systems.

Excellent organisational skills.

Excellent communication skills including the ability to communicate confidently and professionally with colleagues and external bodies at all levels.

Experience in the use of Microsoft Office suite as well as the ability to learn to use internal Finance Systems.

Experience in the use of Xero accounting software would be preferable but not essential.

An understanding of the role of the Finance department in an organisation and the contribution of the Finance Team in making it a success would be an advantage.

Interested? Get in touch with us.

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